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Payroll Manager/Staff Accountant

Under the general direction of the Accounting Manager, the Payroll/ Benefit Manager oversees semi-monthly payroll administration and is responsible for monitoring all tasks necessary to accomplish the organization’s payroll & benefit processing objectives, including relationships with auditors. The majority of the employee’s time is spent planning, coordinating and managing the functions of the payroll and benefit department. This position requires an extremely detail orientated person with significant knowledge of payroll/benefit administration, including state and federal regulations.  The remaining time will be devoted to assisting the Accounting Department in general accounting functions as the Accounting Manager assigns.

ESSENTIAL FUNCTIONS:

  • Reconcile all payroll and withholding accounts
  • Edit time transaction i.e. any missing or incorrect punches
  • Update and maintain employee information in payroll system
  • Respond to all employee inquiries regarding payroll, time, attendance and benefits
  • Review new hires and terminations in system for accuracy
  • Input hours, voiding checks/manual check as required
  • Export payroll from time management system and import into payroll system
  • Maintain schedule for all payroll accounts such as flexible spending, medical, etc.
  • Prepare semi-monthly payroll comparison reports
  • Ensure that all employees are classified in their proper departments
  • Completion of payroll journal entry and upload to accounting software
  • Maintain payroll information by designing systems; directing the collection, calculation, and entering of data
  • Responsible for monthly pension reporting and analysis
  • Process monthly billings from insurance providers
  • Maintains monthly spreadsheets of team member benefit enrollment
  • Review and approve bills for accuracy
  • Resolves discrepancies with team members, carriers and payroll
  • Administers health and welfare plans including enrollments, terminations, and changes
    30 days prior to eligibility notify team member of benefit eligibility, provide benefit information and enrollment form for review
  • Processes required documents through payroll and with insurance broker to ensure accurate record keeping and proper deductions
  • Serve as the agency’s Cobra Administrator
  • Coordinates with insurance broker to resolve team member insurance issues
  • Respond to team member requests for pension and 403B retirement plan information
  • Review and process all applications for 403B plan
  • Provide retiring team members information regarding the pension plan 90-days prior to their retirement date or as soon as advised of retirement plans

COMPETENCIES:

  • Organizational Skills
  • Time Management
  • Financial Management
  • Ethical Conduct
  • Technical Capacity
  • Communication Proficiency
  • Good Working Excel Knowledge
  • Accounting Software Experience

REQUIREMENTS:

  • Must be available to work a flexible schedule, which includes days, nights, and weekends.

This is a full-time position and provides a generous benefits package that includes medical, dental, vision, pension, employee discounts, perks, and PTO.

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