Human Resource Generalist

Sid Jacobson JCC has an excellent growth opportunity for an experienced Human Resource Generalist. The full-time Human Resources Generalist will deliver superior quality in all that they do. If you are personable, hands-on, have superior administrative skills, and are willing to roll-up your sleeves to do what has to get done, then this position is for you. The position is located in Nassau County, Long Island.

The HR Generalist’s responsibilities include but are not limited to:

• Maintaining department files and ensuring that all team member documents and files are in compliance, kept secure and confidential, and processed and stored in a timely and proper manner
  • Create, maintain, and organize HR team member files in accordance with employment law requirements; add new materials to file records and eliminate outdated or unnecessary materials. Ensure data integrity and regularly audits HR database and team member records/files in accordance with company policies and legal requirements; destroying them or transferring to inactive storage according to document retention guidelines
  • Manages all documentation for new hires, current staff job status changes, and terminations. Track and follow-up on all team member HR documents
  • I-9 administration including E-Verify and re-verification
  • Process and manage flow of Personnel Action Forms (PAF), which reflect all personnel changes
  • Generate team member promotion, demotion, and change of status letters
  • Ensure filing of human resources documents are done accurately and on a weekly basis
• Providing support to HR Director and guidance to all levels of employees regarding human resource policies and procedures
  • Provides daily HR administrative support
  • Respond to and process internal and external employment verification requests
  • Create and maintain various databases and spreadsheet files relating to employee information for analysis
  • Prepare employment status reports for payroll, HR and/or compliance purposes
  • Administer HR policies and procedures; respond to team members’ requests for general information and support
  • Compose organizational wide correspondence for distribution
  • Ensure compliance posters are current and up-to-date and posted across the organization
  • Assist with employee mailings; service awards, training certificates, benefit annual notices, etc.
  • Check HR mailbox, general HR email inbox & respond to inquires
  • Assist with employee related events and activities
  • Supervise HR intern and volunteers who are assisting with clerical support to the department
  • Enter information into all HR related systems including new hires, rate changes, addresses, changes, benefit information, and terminations
  • Maintain accuracy of all team member personnel and benefit records
  • Create and update organizational chart
  • Inform Director of HR of potential employee relations issues
• Preparing and leading pre-hire and orientation process, prepare employee exit documents, and complete HRIS transactions, and update HR SharePoint site
  • Coordinate onboarding process, including but not limited to hiring new hires into the HRIS system
  • Enter and retrieve data for criminal background checks and drug tests. Review with the Director of HR any inconsistent results with background check results
  • Conduct pre-employment reference checks
  • Prepare and maintain employee new hire packets and ensure accurate and timely completion of the new hire process and paperwork
  • Process new hire paperwork includes making sure all paperwork is filled out completely and correctly, then entering the data into the appropriate systems for processing.
  • Create new team member personnel and benefit file
  • Upload new hire documents into the HR database
  • Schedule, coordinate, and lead/facilitate new hire orientations
  • Schedule 90 and 180 day new hire check-ins
  • Update and monitor employee communications on the organization’s Intranet and maintain HR Portal and Resource Center
  • Leads exit process including separation paperwork, exit interviews, and systems processing
• Assisting team members with employee benefit plan, leave of absence and other HR-related actions, as necessary
  • Serves as a key point of contact for team member questions related to benefit programs, including but not limited to: group medical, dental and vision insurance; Short-Term Disability and Long-Term Disability; life insurance; FSA Accounts; 403(b), and other programs
  • Process and maintain all workers’ compensation claims, unemployment requests, FMLA and leaves of absences
  • Assemble benefit packets
  • Organize wellness programs, educational seminars and on-site health & welfare events
  • In partnership with the Director of HR plan and conduct open enrollment activities, communicate changes, and ensure deadlines to foster positive attitude towards organizational goals
• Providing projects and key initiatives support
  • Collect and consolidate sensitive and confidential information to prepare reports
  • Interact with many different levels within the organization to ensure actions are completed timely
  • Assists with the implementation of human resources policies and procedures
  • Independently plan and execute events and other team member appreciation activities
  • Special projects and duties as assigned by the Director of HR
  • Assist with special projects and provide general support to the Director of HR
• Assisting with the recruiting process, including
  • Post open positions on various job boards
  • Arrange phone screens and schedule and confirm candidate interviews
  • Manage communications with all employment candidates and applicants
  • Administer skills assessments (when applicable)
  • Work with Payroll to administer the team member referral bonus program

• Making recommendations on training needs and improvements
  • In partnership with the Director of HR establish the new hire onboarding and mentoring  program
  • Assist the Director of HR in designing an all staff retreat
  • Partner with Director of HR in developing and facilitating agency-wide trainings

Performing other duties as assigned by the Director of Human Resources

What You’ll Need To Be Successful:

• Empathy, active listening, optimism, and caring about others’ success
• A strong sense of ethics and integrity
• Detail-oriented, positive-minded, and quick learning self-starter
• Strong attention to detail with a demonstrated ability to establish priorities and complete diverse assignments on a timely basis
• Flexible and adaptable to change
• Ability to prioritize, take initiative and multi-task
• Ability to handle multiple tasks, prioritize and meet deadlines
• Ability to collect and analyze data and information
• Ability to troubleshoot problems and respond to inquiries in a timely manner
• Able to exercise effective judgment, sensitivity, creativity to changing needs and situations
• Analytical mindset and passion for problem-solving
• Must possess a high level of integrity when handling sensitive and confidential information
• Ability to work with sensitive and highly confidential information and keep data secure
• Working knowledge of employment laws related to document retention a plus
• Must be a mature responsible individual for supporting compliance requirements by maintaining high levels of privacy and confidentiality
• Ensuring confidentiality and professionalism is maintained when dealing with sensitive and confidential information
• Must be resourceful
• Strong work ethic coupled with attention to details
• Must be reliable
• Ability to adapt to a flexible schedule
• Excellent customer service and interpersonal skills with an ability to build and maintain strong working relationships with internal and external contacts
• Superior verbal and written communication skills
• Professional demeanor and presentation
• Must be a critical thinker, who routinely communicates with staff of all levels throughout the organization
• Ability to work well independently and in a team environment
• Able to work alone on a broad variety of projects
• Excellent project coordination, problem solving, and organizational skills
• Ability to analyze problems and develop a successful outcome and a demonstrated ability to work collaboratively in a team fostered environment with all levels of staff
• Bilingual (English/Spanish) preferred but not required
• A Bachelor’s Degree and one (1) year human resources/benefits experience, or an Associate Degree and two (2) years human resources/benefits experience, or four (4) years human resources/benefits experience, or any like combination of education and experience
• Knowledge of spreadsheets, word processing, presentation, reporting, human resource system, and applicant tracking software
• Minimum of intermediate level Microsoft Excel, PowerPoint, and Word skills with knowledge and ability to perform V-Lookup, pivot tables, formulas, and macros and create and edit presentations
• 1-2 years’ experience using HRIS systems
• Knowledge of FMLA, ADA, Worker’s Compensation, and Unemployment
• Previous OPWDD experience preferred but not required